Media Menu - Filtering and Reviewing


1. Filter Media
2.2 Approve or Reject Media

2. Review Media  2.3 Reviewed Media
2.1 Mark Media for Review
3. Saving Filter Results - Review outside the platform

While you'll usually navigate through media using your templates, there's a chance that you want to get a view from a higher level: Above templates. Meaning all existing media, cross-templates. For that purpose, the Media page has been made. On this page, all your created media are listed (most recent on top).

1. Filter Media

When viewing all your media, chances are that you want to filter media based on a characteristic. Maybe you just want to know which media have been uploaded to YouTube? Or you only want to see files that were made in a 16:9 Aspect Ratio? The upper left filter button allows you to show media based on filters, with the following criteria Templates, Custom Parameters, Platform, or Upload Status. 

2. Review media

The Storyteq platform offers review functionality. You can ask for approval before uploading the created media file to one of your connected channels. This other user (e.g. a brand manager) can view the created media and approve or reject it with a comment. The review process can take place within the platform, amongst other users within your company's account, or even outside the platform in case the reviewer does not have a Storyteq account.

2.1 Marking Media for Review

In the Media overview, you can mark media for review by selecting the media and press one of the two yellow outlined buttons displayed below. (You get the same Mark for Review option if you select media in the Templates Media Management page. Click here if you would like to read more about the actions you can perform via that page). As soon as you marked the media for review, the media will appear in the tab 'Pending Review'. 

2.2 Approve or Reject Media

All media that was marked for review is listed in the tab 'Pending Review' (see yellow outlined tab below). By clicking on the row of the media you would like to review, a preview of the media is shown and two buttons appear. 

Reject & Comment
If you are reviewing media and discover a mistake, you click the red outlined button to reject the media. It gives you the possibility to type in the reason why the media was rejected. After submitting the rejection and reasoning, the media will move to the next tab called 'Reviewed Media'. 

If you, as a reviewer, are happy about the media and everything is correct, you click the green outlined button 'Approved'. After approving the media moves to 'Reviewed Media' tab as well. 

2.3 Reviewed Media

After reviewing, the outcomes are presented in the next tab called 'Reviewed Media'. This tab lists the media that have been reviewed in chronological order (most recently created media on top). The column 'Review Status' displays a red cross symbol if the media was rejected and a green dot, if the media was approved. Clicking the row of an approved or a rejected media file gives you the following options:

  • Delete media
  • Report Issue
    If you are experiencing problems with this particular media file, you can notify the Storyteq team by creating a support ticket. As soon as they found the answer or resolved the bug they will reply to that ticket and you will be notified by e-mail.
  • Upload media (only possible for approved media)
    Since your media is approved you can now actually start using it. You do so by clicking 'Upload Media' in order to upload the media to one of your distribution channels that is connected to the Storyteq platform.

No channels connected yet? Please read this article for more information on how you can connect your channels to the Storyteq platform. Is the media not approved yet? Then you should make the asked alterations and mark it for review again before you can upload it. 

  • Recreate Media 
    Even though the media got approved, you realize there is room for improvement. In that case, you can easily create a new version by clicking 'Recreate Media'. This functionality copies the input you gave in the form while creating the media. This means you don't have to fill in all fields of the Media Create Form again, just correct the ones you wanted to adjust. The rest is prefilled. 

3. Saving Filter Results - Review outside the platform

A requested feature was the ability to show created media to people that are not connected to the Storyteq platform. For example, you are a creative and use our Creative Automation Platform to create versions of your media, but your client hasn't seen them yet and isn't familiar with the Storyteq platform. Sharing the results of a filter as a collection allows you to show a group of media to somebody outside of the Storyteq platform. As soon as new media is created within that collection and you mark that media for review, the reviewer outside of the platform receives an e-mail with the new creations. 

  • Saving the results as a collection
    After creating a filter, there's an option to 'Save the Results'. That button requires you to fill in a name and description for the collection.
  • Notifying reviewer per e-mail 
    While saving a collection you can toggle a switch named 'Send notifications when collection changes'. This enfolds extra fields to enter contacts who will receive an email when newly created media within the collection is put up for review (see image of this window below). This means colleagues or customers who don't have access to the Storyteq platform, can still view and review the created media. Below a short description of what information is required in the fields:

    Emails notified for media review Give in the e-mail address of the reviewers you would like to notify. After typing, press enter to confirm. You can add multiple reviewers in this field.

    Users notified for review feedback Give in the e-mail addresses of the Storyteq users within your company's account who need to receive (and/or process) the feedback of the reviewers.

    Notification interval & Timezone Fill in on what day of the week and time you would like to notify the reviewers of the newly created media within this collection. Don't forget to select the Timezone the receiver is working in.

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