Templates - Media Management


1. Listing of your template's media 3.1 The Batches Table
2.1 The Media Table 3.2 The Batches Page
2.2 Media Rows - Viewing and Handling Media
2.2.2 Media Variables
2.2.1 Publishing Media
2.2 Other actions in the Action Bar

1. Listing of your template's media

When you click on a template in the Template overview, you will navigate to a page where you can view and create media related to that template. The "Media Table" presents media in the following way:

Above the table buttons are shown to perform template-wide actions:

  • Create Media
    Used to access the page to create media with this template
  • Create Batch
    Used to access the page to create a batch of media with this template
  • Edit Naming
    A naming scheme is used to generate the names of the media. Edit that scheme with this button.
  • Filter
    Gives you access a filter, enabling you to show media based on your preferred input (either keywords or media using certain parameter values)
  • Export to CSV
    Create a CSV-file listing all the media you've created within a set date range.

When selecting a number of media using the checkboxes, you will be able to perform a few actions with those media:

  • Publish Media
    Publish the selected media to a platform of your choosing, as you would with a single media
  • Unpublish Media
    Removes previously published media from the platforms it was published to. Only performed on platforms that allow removal. If one or more media in your selection are not yet published, this action makes no changes to those media.
  • Delete Media
    Delete all selected media from the Storyteq servers.

The listing of media is divided by tabs, listing all your created media and "Batches" in a different type of view. This guide expands on the Media view first:

2.1 The Media Table

The media table lists all media created with this template, both media created individually or by batch. The number next to the tab title shows how much media are created since the implementation of the template, excluding manually removed media. The media rows are made up by columns containing, from left to right:

Use the header checkbox to select all media and perform actions. Use the checkbox in the media row to perform actions on a selection of media.

The name of your media. The name is generated by stitching video parameters together (relative to the related media that is created). The scheme for naming can be edited by pressing the "Edit Naming" button.

The rendering status
The rendering status shows you in which part of the creation process your media is at that moment. When creating media, it will be one of the following:

  • In Queue
    After finalizing the creation process, the submitted request to create a media is set in a queue. This means that your media is waiting to be rendered, while the Storyteq software is creating previously requested media (that were already in queue). This can take from a few seconds up to a handful of minutes.
  • Rendering
    Your media is being created by the Storyteq software
  • Finished
    Your media has finished rendering and is ready to be viewed, shared or published
  • Failed
    Something went wrong while rendering your media. This means that your request has passed validation while actually containing values that can't be rendered out. This is possible when your input does not match the values expected by the template, while not being part of the checks made during validation. In general, this means something is wrong with the template, or it isn't ready (yet) to handle your input. Please report the media or contact Storyteq using the Support system

To comply with GDPR and free up server storage, Storyteq deletes data after a certain amount of days. This results in the following types of status:

  • Cleared
    After 30 days, Storyteq deletes all data used to create the cleared media. You can still view, share, publish and perform other actions with your media. However, Storyteq has no available data to generate a Media name, or fill in the form if you want to recreate the cleared media.
  • Destroyed
    After 60 days the media is deleted from the servers and cannot be accessed any longer. Keep in mind that this only includes the media stored on the Storyteq servers. If the media was previously published to a different platform, it is out of Storyteq's control (concerning automated deletion).

Review status
You can put a media up for review. This column shows review status of the media, which is one of the following:

  • Pending Review
    The media is waiting to be reviewed, and can't be published during this status
  • Rejected
    The media has been rejected by the reviewer, and can't be published
  • Approved
    The media has been approved by your reviewer, and actions can be performed as with a finished (unreviewed) media

Published on
This column shows icons representing the platforms to which the media has been published.

Created on
Shows the date and time that the request to create a media has been submitted.

2.2 Media Rows - Viewing and Handling Media

Every row in the table represents a media that has been created with the selected template. Each row can be expanded to view the actual media, and perform actions with it. By default the row for the most recently created media is expanded. Click a different row to view and handle that media, while closing the previously expanded row.

An expanded row contains a few elements:

  • The created media
    The media automatically starts playing upon expansion, in a muted state
  • The Action Bar
    This bar, containing icons, let's you toggle the panel view and perform certain actions (see Action Bar).
  • Media Panel
    This panel shows either publishing actions (by default) or the variables that were used to create the media. Use the action bar to decide which panel is shown.
  • Recreate Button
    This button takes you to the page used to create a single media with this template. However, this time the form is prefilled with the exact same values used to create this media. A quick way to, for example, correct a mistake in the previously made media.
2.2.1 Publishing Media

The publishing panel gives you the possibility to publish your created media to a platform of your choice, barring that such platform has been connected to the Storyteq platform. If that isn't the case, use the connect page to link accounts. When you choose a platform to publish the media to, you're taken through a publishing flow that is related to the chosen platform.

Next to publishing, there are also some projects that serve the media on a custom landingpage. If that is the case, the link(s) to the media's landingpage(s) can be found here.
Tho you can download the video (see 2.2.3 Other Actions), it's sometimes easier to share a public link. Use the "Copy Link" button to copy that link.

2.2.2 Media Variables

The second icon in the Action Bar switched the panel view to the Media Variables. This panel lists all variables (parameters) that were used to create the media you are viewing. Left lists the variable name, on the right are the corresponding values. Use this listing to check if the submitted values are correctly shown in the media.

2.2.3 Other actions in the Action Bar

From top to bottom, the first two have already been discussed. The remaining icon buttons perform the following actions:

  • 3: Poster View
    The Poster button toggles the media type you're viewing. Every media has a corresponding poster file (sometimes referred to as a thumbnail, image). Using this button, the video slot is replaced by the poster. The button switches to a camera, meaning that clicking it again returns the video in view.
  • 4: Expand
    This button expands the video/poster in the row. This feature enables you to watch the media on a bigger scale, without making you go full screen.
  • 5: Download Media
    Hovering on this button gives you the option to either download the video or poster file.
  • 6: Report
    If you spot a mistake, there's a good chance that the template has to be altered. Use this button to write an Issue Ticket, letting Storyteq know something is wrong with the template.
  • 7: Delete
    Deletes the media from the Storyteq servers. 

3.1 The Batches Table

When switching to the Batches tab, a different table is shown. A Batch is nothing more than a predefined collection of media, which have been submitted for creation (and rendered) as a result of going through a single (batch) creation process. This enables our users to create hundreds of videos by defining the batch properties once, instead of making them all 1 by 1. Subsequently this means that media that's part of a batch can also be found in the "All Media" Table. However, the Batch listing enables you to perform actions on the specific group of media that you grouped as part of the batch creation process. For more information, see Batch Creation. The Batches Table lists all batches you have created with this Templates' batch creation:

Same as with media, the table uses columns presenting a checkbox for actions, the name of the batch and it's creation timestamp. Since a batch name is manually set, the row also presents a button to edit the previously saved name.

3.2 The Batches Page

The behaviour of a row in this table, is different from the one in the "All Media" Table. Whenever you click a row you will be taken to a different page, instead of the row getting expanded:

This page contains all media that were created as part of the batch you submitted for creation. The listing of these media behaves the same as the All Media Table. In the Batch page, you are able to perform batch-wide actions, meaning you can (un)publish all media together with a few clicks, delete them, or export them to CSV. 

You can also use the "Preview Batch Media" button above the table to switch to a preview mode. In this mode, you can quickly go through all media created for this batch. This allows you to review media, and either report or delete them in a fast way.

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