Templates - Media Management
IN THIS ARTICLE
1. Listing of media created with a template
When you click on a template in the Template overview, you will navigate to a page where you can view media created with this template and create new media using the template. You have two different view modes divided into two different tabs on the page:
- The Media tab is useful if you want to view all media created with this template or create media one by one (click here for more information about media creation). The tab contains the total number of media created with the template (see yellow outlined tab below).
- The Batches tab is where you find all batches of media that are created using this template. (click here for more information about creating batches of media, using a data file import). The tab contains the total number of batches created with the template (see green outlined tab below).
On top of the table, several buttons are shown to perform template-wide actions:
- Template Settings Like displayed in the blue outline box on top of the page, the media overview page tells you which version of the template you are working with. If you click the word 'settings' it takes you to the template settings panel.
- Edit in Template Builder or Continue Draft If your template was created in the Template Builder, one of these two options will show. 'Edit in Template Builder' means no new versions are being worked on. By clicking on it, the Template Builder will launch and you can edit your template. Once you start editing, 'Edit in Template Builder' will change to 'Continue Draft', and will remain that way until you publish the new template.
- Update Template or Publish Draft If your template was created using our After Effects extension, you will see one of these two options instead. The 'Update Template' option allows you to reupload files for a template with alterations. Once you upload the files and create a test media, either for the first time or upon reuploading alterations, that option will change to 'Publish Draft'. You can then choose between replacing the draft or deleting it.
- Search in media. You can do so by typing in a part of the name in the search field (see red outlined search bar), by sorting media by creation date or media ID, or by filtering created media. The filter functionality enables you to find media based on your preferred input (either keywords or media containing certain parameter values).
- Export to CSV This button (purple outlined in the image above) is used to create a CSV-file listing all the media you've created within a set date range.
- Create media / Create Batch This blue button is used to create new media with this template. If you toggle to the Batch tab the button says ‘Create batch’. This button is used to create a new batch of media. How the creation of media works is explained in the article Templates - Media Creation.
When selecting a number of media using the checkboxes, a blue bar appears on top of the media table. In this bar you can click to perform the following actions with the selected media:
- Delete Media Delete all selected media from the Storyteq servers.
- Mark for Review Mark all selected media for someone to review.
- Download media depending on the type of media files you have selected, a window will pop up, asking you which type of media you want to include in your download (e.g. video and/or Thumbnail Images).
- Upload Media Upload the selected media to a platform of your choosing.
2. The Media Table
Now let's dive a bit deeper into the table where the media is presented in. The media table lists all media created with this template. Depending on the tab you have selected on top of the table (Media or Batch) it shows media created individually or by batch. The number next to the tab title shows how much media are created since the implementation of the template, excluding manually removed media. The media rows are made up of columns containing, from left to right:
- Checkbox Use the header checkbox to select all media and perform actions. Use the checkbox in the media row to perform actions on a selection of media.
- Name The name of your media. The name is generated by stitching video parameters together (relative to the related media that is created). The scheme for naming can be edited by clicking 'Settings'. In these Template Settings, one of the subcategories is called 'Media Naming'. You can pick your preferred naming scheme for the media files that are created with this template.
- The rendering status The column rendering status shows you in which part of the creation process your media is at that moment. When creating media, it will be one of the following:
In Queue: After finalizing the creation process, the submitted request to create a media is set in a queue. This means that your media is waiting to be rendered, while the Storyteq software is creating previously requested media (that were already in queue). This can take from a few seconds up to a handful of minutes.
Rendering: Your media is being created by the Storyteq software.
Finished: Your media has finished rendering and is ready to be viewed, shared, or published.
Failed: Something went wrong while rendering your media. This means that your request has passed validation while actually containing values that can't be rendered out. This is possible when your input does not match the values expected by the template, while not being part of the checks made during validation. In general, this means something is wrong with the template, or it isn't ready (yet) to handle your input. Please report the media or contact Storyteq using the Support system
To comply with GDPR and free up server storage, Storyteq deletes data after a certain amount of days. This results in the following types of status:
Cleared: After 30 days, Storyteq deletes all data used to create the cleared media. You can still view, share, publish, and perform other actions with your media. However, Storyteq has no available data to generate a Media name or fill in the form if you want to recreate the cleared media
Destroyed: After 60 days the media is deleted from the servers and cannot be accessed any longer. Keep in mind that this only includes the media stored on the Storyteq servers. If the media was previously published to a different platform, it is out of Storyteq's control (concerning automated deletion).
- Version This column shows which version of the template was used to create the media.
- Uploaded to If you have uploaded the created media to one of your connected channels (e.g. social media), this column shows the icon of that channel.
- Created Shows the date and time that the request to create a media has been submitted.
3. Media Rows - Viewing and Handling Media
Every row in the table represents a media that has been created with the selected template. By default, the row for the most recently created media shows expanded at the top. Each row can be expanded to view the actual media and perform actions with it, automatically closing the previously expanded row.
Tip: for banners, the previewer shows the media true to size for sizes up to 650x600. For larger sizes, please use the theater mode.
An expanded row contains a few elements:
- The created media
The media automatically starts playing upon expansion, in a muted state.
- The Action Bar
This bar, containing icons, allows you to toggle the panel view and perform certain actions (see Action Bar).
- Media Panel
This panel shows either publishing actions (by default) or the variables that were used to create the media. Use the action bar to decide which panel is shown.
3.1 Media Actions
The Media Action tab, displayed in the image above, gives you the opportunity to:
- Upload to channel. This means you can upload your created media to a platform of your choice barring that such platform has been connected to the Storyteq platform. If that isn't the case, use the connect page to link accounts. When you choose a platform to publish the media to, you're taken through a publishing flow that is related to the chosen platform.
- Recreate media. This button takes you to the page used to create a single media with this template. However, this time the form is prefilled with the exact same values used to create this media. A quick way to, for example, correct a mistake in the previously made media.
- Mark for review. The platform facilitates a review flow. This means that after creating media you can mark them in the system, to make it easy for other internal stakeholders (for example a brand manager) to double-check if the media meets legal and brand requirements. Click here for more information about this review flow.
- Report Issue. If you experience an issue with this particular video, you can create a support ticket regarding the issue you have found. After you've submitted your issue, Storyteq will work on it and you can track the status on the Support page or in the update e-mail we send you.
- Copy link. Next to uploading directly to your channel, there are also some projects that serve the media on a custom landing page. If that is the case, the link(s) to the media's landing page(s) can be found here. Although you can download the video (see 3.3 Other Actions below), it's sometimes easier to share a public link. Use the "Copy Link" button to copy that link.
- Delete media
The second icon in the Action Bar represents an information symbol. When you click this tab in the action bar, the media panel shows you all media attributes. This means the panel lists all variables (parameters) that were used to create the media you are viewing. Left lists the variable name, on the right are the corresponding values.
3.3 Other actions in the Action Bar
From top to bottom, the first two have already been discussed. The remaining icon buttons perform the following actions:
- Toggle Media
The Poster button toggles the media type you're viewing. Every video or banner created has a corresponding image (sometimes referred to as a thumbnail or poster file). Using this button, the video slot is replaced by the image. The button switches to a camera, meaning that by clicking it again, the video view will be back in place.
- Theater Mode
This button expands the video/poster in the row. This feature enables you to watch the media on a bigger scale, without making you go full screen.
- Download Media
Hovering on this button gives you the option to either download the video or poster file.
4. The Batches Table
When switching to the Batches tab, a different table is shown. The batch functionality enables users to create hundreds of videos by defining the batch properties once, instead of making them all one by one. Subsequently, this means that media that's part of a batch can also be found in the "All Media" Table. However, the Batch listing enables you to perform actions on the specific group of media that you grouped as part of the batch creation process. For more information on how to create a batch of media, see Batch Creation. The Batches Table lists all batches you have created with this template (see image below).
Same as with media, the table uses columns presenting a checkbox for actions, the name of the batch, and its creation timestamp. Since a batch name is manually set, the row also presents a button to edit the previously saved name. If you select a batch using the checkbox, a blue bar appears at the top of the table. This blue bar contains the button 'delete'. You can use this option to delete an entire batch of media.
5. The Batches Page
Whenever you click a row in the Batches Table a new tab opens up with the title of that batch (see green outlined tab below). This tab contains all media that were created as part of the batch you submitted for creation.
5.1 Batch-wide actions
Often you like to perform an action on the entire batch you just have created. As soon as you opened a particular batch tab by clicking on a batch row in the overview, 4 icons appear on top of the table. From left to right (from pink to red outlined button) in the image below.
- mark the batch for review. The Storyteq platform offers review functionality. By marking a batch for review, you basically ask for the approval of someone else before uploading the created media file to one of your connected channels. This other person (e.g. a brand manager, or a client of your agency) can view the created media and approve or reject it with a comment. In this article, you read all about the Storyteq Review Flow.
- upload it entirely to one of your connected channels. If you did so you can make this undone by clicking the third option 'Undo Uploaded Batch'.
- download all media files at once to your computer by clicking 'Download Batch'.
- export to a CSV in which each row represents one media file within this batch. This CSV contains the unique hashes and URL's of the created media. Clicking this export button opens up the window depicted in the left image below.
By picking the date range in which you have created this batch, the platform will export all media created in this batch to the CSV. The preferred setting of the semicolon separator (comma's or semicolons) depends on your operating system software. If you are working on Windows, please make sure you select semicolons, in order to make the downloaded CSV readable. If you are working on an Apple device, please pick the comma separator option. By default, download links will be included, but you can toggle this option off if you prefer to have only viewing URL's in your CSV. If you have uploaded this batch to one of your connected channels (Youtube in the example image above), you can also include the link of the storage location on that channel in your CSV.
After clicking the blue button Download CSV, the export of the batch will be made. When this process is finished a blue dot appears in the bell icon in the right upper corner of your screen. This means you have a new notification. Clicking on this notification button opens up a bar with notification messages on the right side of your screen (see right side image above). The most recent notification appears on top. If you click on it, the CSV you just exported will be opened.
5.2 Single and multiple media actions within a batch
The listing of media within a batch behaves the same as the All Media Table. Clicking on one media row within this batch gives you the possibility to perform the same single media actions as explained in paragraph 3.1 above. The only extra option is excluding this media file from the batch you have created.
If you like to perform actions to multiple selected media files within the batch, you should mark them using the checkbox. Selecting media within the batch makes a blue bar appear on top of the table. This blue bar contains buttons with which you can perform actions for all media selected at once. Meaning you can delete all selected media at once or mark your batch for review, download the media to your computer, or upload them to the channel of your choice.
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